Print fleet management
Your vendor knows what you're paying. Do you?
The data your vendor uses to bill you. Finally in your hands.
Contract management free, forever. Managed plan: ROI guaranteed or money back.
They trust us
Universities, metropolitan areas, and private groups trust us to manage their print fleets.
« We knew we were overpaying. PrintOptim showed us exactly where, and by how much. »
« The 7-page report convinced our board in a single meeting. We renegotiated straight away. »
Audit, fleet management, and supplier renegotiation for organizations from 20 to 5,000 people.
No installation. No migration. Here's how.
Import
Leverage what's already in place
Your vendor already collects your meter readings — SRDM, PrintFleet, FMAudit, KPax, Canon uniFLOW and many others. Schedule reports to a dedicated PrintOptim email address and finally access the data they use to bill you.
Analyze
See what you're really paying
We start from your meter readings. We cross-reference with your contracts. You see what you're really paying — by site, by department, by machine.
Manage
Manage on equal footing
PrintOptim shines a light, you make the call. Real costs, contractual commitments, optimization levers — you manage the relationship with the same data as your vendor.
Everything you need to take back control
From contract management to full fleet and supplier piloting.
And more
Smart import
Import an inventory. Every model is identified and enriched automatically.
Multi-site
One dashboard, all your sites. Compare, consolidate, decide.
Automatic alerts
Overages, overbilling, service gaps — get notified before it's too late.
Report exports
PDF, Excel, or via API. Your data, your format.
Works with your existing tools
Works with any collection tool — SRDM, PrintFleet, FMAudit, KPax, Canon uniFLOW and more. Meter readings arrive by email — nothing to install.
Sector benchmarks
Compare your costs with similar organizations in your industry.
Before / After
Missed deadlines, forced re-engagements
Notice periods, tacit renewals, end dates: all visible, on time
No data, no leverage
Your costs, scrutinized. Our recommendations, ready to apply.
Nobody invests in a tool that cuts into their own revenue
ROI guaranteed or money back. We succeed when you do.
Your last review fits in an email from your vendor
7 pages, quantified levers. Built for your board.
Manufacturer readings on one side, contracts on the other, invoices in between
Everything in one place. Imported, structured, actionable.
Your CSR report covers energy and travel. Not printing.
Usage and machine lifecycle. The missing chapter, quantified.
Built for trust
Sovereign hosting. Portable data. Open code.
Hosted in France
No shared cloud. Dedicated physical servers, in France. Your data doesn't share its infrastructure with anyone.
GDPR by design
Data minimization, no tracking, encryption at rest. Protection isn't a bolt-on — it's in the architecture.
Your data belongs to you
Full export at any time. No vendor lock-in. You stay because it's worth it, not because it's hard to leave.
Open and auditable technology
Our query engine (FraiseQL) is open source. You can verify exactly how your data is processed. Lightweight queries, minimal server footprint.
One account. Everything included.
Create your account. 30-day trial included. No credit card.
Get startedFree
0 € forever
Manage your contracts. Forever.
- Contract management
- Renewal alerts
- Basic export
- 1 site
The anti-spreadsheet. Free, no time limit.
Create free account30-day trial
0 € included with signup
See your fleet. Understand your costs.
- Full dashboard
- Floor plans
- Fleet visualizations
- Cost breakdown by site, contract, machine
Everything below is included for 30 days, no strings attached.
Managed
€35 /year/machine
Money-back guarantee.
Fleet and supplier management, outsourced. The software does the heavy lifting. Humans step in where they add value.
- Ongoing fleet and supplier management
- 7-page advanced reports
- Contractual commitment tracking
- Dedicated contact
- Sector benchmarks
- Multi-site
Enterprise
Custom integrations, guaranteed SLA, and a dedicated contact. For fleets over 1,000 machines.
- Everything in Managed
- API and custom integrations
- Dedicated support
- Guaranteed SLA
Frequently asked questions
Is it really free?
Yes. Contract management is free, forever. Plus you get 30 days of dashboard, floor maps, and visualizations. At the end, we send you a one-page diagnostic.
What's the risk?
None. The end-of-trial diagnostic shows you if there are savings. If so, the full advanced report tells you exactly what they are. ROI guaranteed or money back.
How does it actually work?
Import your contracts — PDF, Excel, email. Key data is extracted automatically: deadlines, committed volumes, pricing terms. You have a dashboard within hours.
Is my data safe?
100% France hosting. Dedicated physical servers. GDPR by design. And you can export everything at any time.
Do I need to install anything?
No. Nothing to install on your computers or servers. You set up automatic forwarding of reports from the collection tools already deployed by your vendor to a dedicated email address. That's it.
Does it work with my current fleet, without changing anything?
Yes. PrintOptim relies on the collection tools already deployed by your vendor. No hardware change, no migration, no disruption.
Can we manage multiple sites?
Free: 1 site. Managed: all your sites, with sector-based comparative analytics.
What if PrintOptim shuts down?
Your data belongs to you. We set up a complete export, in the format of your choice, at any time. Nothing is locked in.
Why not just ask my vendor for a review?
You can. But nobody invests in a tool that cuts into their own revenue. Their review isn't designed to optimize your costs. Ours is — and if it doesn't pay for itself, we refund you.
Ready to ditch the spreadsheet?
Create your account in 5 minutes. No commitment, no credit card.
- Free contract management
- 30-day dashboard trial
- No commitment, no credit card
- ROI guaranteed or money back
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